Friday, July 31, 2009
Check out the updated list of questions and answers. Please distribute this information to employees who may not have access to email. http://www.universityofcalifornia.edu/budget/?page_id=87
Friday, July 24, 2009
In the past, information on preceptors, preceptorships, and programs were kept on multiple spreadsheets and these spreadsheets were organized in many disparate ways. The new format will store all preceptors in one area, keeping track of notes regarding that particular preceptor, what type of correspondence has been done with each preceptor and more importantly, it will maintain a consistent data format from year to year. In this way, we hope to decrease the time it takes to create and maintain preceptorships as well as update preceptor contact information. This new centralized system will streamline the filtering process for available preceptors and track the pairings, site agreements, and other relevant information between students and preceptors for many years to come. OCBE and OME are very excited for this system to become operational.
A special five-year track program, PRIME-US brings together a diverse group of medical students committed to improving all aspects of the health of the underserved, from primary to specialty care, and from direct patient contact to research in epidemiology and outcomes. PRIME-US includes students from the UCSF School of Medicine and the Joint Medical Program at UC Berkeley.
In Fall 2009, 11 new students will join the PRIME-US program, 4 of those students will also be part of the PRIME Joint Medical Program at Berkeley.
Sunday, July 19, 2009
UCSF was one of the first Academic Health Centers to earn a CTSA. Learn more about our program at http://ctsi.ucsf.edu/
Saturday, July 18, 2009
During stressful times, it is especially important to take care of yourself. Research indicates that paying attention to signs of stress as well as developing proactive and preventative self-care activities can help to significantly reduce stress and anxiety. There are a variety of techniques that can help you effectively manage your stress.
FSAP has designed a Stress Management Lunchtime “Brown Bag” presentation in which you will learn about the emotional and physiological impact of stress, and learn effective strategies for coping with stress successfully and remaining resilient during these turbulent times.
Join them for these free, drop-in presentations:
- July 22: Mission Bay N114, 12 to 1 p.m.
- July 31: UCOP Franklin Street 9204, 12 to 1 p.m.
- August 6: Parnassus N729, 12 to 1 p.m.
- August 11: Laurel Heights 263, 12 to 1 p.m.
For Managers, Department Chairs, and Directors who want Stress Management presentations for their staff, please call FSAP to schedule them.
For individuals who are finding it difficult to cope with personal and/or professional stressors on your own, professional support may be helpful to you. FSAP is an available resource. They encourage you to contact FSAP at 415-476-8279 for more information or to schedule a free confidential appointment.
Friday, July 17, 2009
iList is a program that:
• Creates private and shared lists
• Maintains organizational hierarchy
• Identifies critical functional roles, like Chairs, Managers, and Vice-Deans
• Links staff, academic, and student databases
• Creates non-UCSF contacts, like consultants
• Provides reliable contact information
• Exports data to MS Word, MS Excel, Email or Palm Pilots
The basic purpose of iList is to facilitate communication and the exchange of information by providing organizational data and current contact information about critical individuals in the School of Medicine. The key individuals are grouped into lists.
iList also supports basic administrative tasks, such as creating a list of committee members and communicating with those members and it automatically generates mailing labels. Before iList was developed by ISU, it was common practice for each unit to maintain lists of Chairs, Deans, Assistant Deans, as well as other groups of personnel. These lists were difficult to maintain and difficult to use. With iList, up-to-date lists of critical personnel are available to everyone with the iList application. All lists have current contact information. In addition, iList permits users to create private lists, assign individuals to maintain those lists, and share those lists with specific individuals, groups, or the entire iList community.
If you do not locate the iList application under Start/Programs, please contact ISU at 502-1919.
Written by Russel Fitzgerald
To learn more about iList, please feel free to contact the iList committee, either through Matthew Bernad or Victoria Ruddick, who helps to represent Medical Education on the committee.
It may seem obvious, but we probably all occasionally forget to use the “printer friendly version” option on web pages or the “print selection” feature when printing portions of documents and spreadsheets. This is an easy way to consistently save paper by cutting down on printing useless text or unnecessary banner ads.
Also, consider collecting reusable scratch paper and making it into a personalized notepad. A binder clip can hold it all together, and it can be as slick or as goofy-looking as you like. You might also try saving used paper and printing on the backside for internal or non-permanent documents. These are great ways to get a second use out of your throwaway paper (non-sensitive or confidential scraps, of course) and give it a renewed purpose in life before being sent to the recycling bin!
Tuesday, July 14, 2009
Batteries that end up in landfills can leach heavy metals into soil, groundwater, and surface water. Proper recycling helps prevent harmful pollution and can save resources by reusing some of the components to make new batteries.
The University Store in Millberry Union has a convenient bin that makes it easy to recycle used batteries. For additional drop-off locations for used (including car) batteries in San Francisco, please visit http://www.sfenvironment.com.
Monday, July 13, 2009
To welcome Liz, drop her a note at SullivanEM@medsch.ucsf.edu
After visiting relatives in the Philippines for a few months, Katherine will begin a MPH program at the UC Berkeley School of Public Health. Katherine has been a terrific team member and we wish her all the best in her future endeavors.
We thank Lara for all of her hard work and contributions she has made to FPC over the last 8 months and welcome her as a permanent member of the team.
To welcome Lara, drop her a note at PheattL@medsch.ucsf.edu.
The National Youth Leadership Forum on Medicine introduces outstanding students with an interest in medicine to all aspects of the medical field. Since 1993, this 10-day forum has introduced students to professionals from some of the nation’s top medical centers and faculty from renowned institutions of learning.
On Thursday July 9th, 2009, twenty-nine NYLF students were hosted by the Kanbar Center for Simulation and Clinical Skills Education. The two hour event introduced the students to computer based medical simulation and select partial task trainers used and available at the Kanbar Center.
The hosted sessions were designed to engage the students with a “hands on” interactive learning experience in medical simulation. The students were divided out into three groups; each group rotated through the three twenty-five minute medical simulation sessions.
Once the third session ended the students gathered for a post debrief on their experience. The student commentary indicated that they greatly enjoyed the event and found the sessions ‘fun’, ‘informative’ and ‘well worth their time’. Hosting the NYLF event was a wonderful opportunity and experience for the Kanbar Center and we look forward to future community outreach opportunities.
To learn more about the NYLF program you may visit their website: http://nylf.org/med/index.cfm.
Wednesday, July 8, 2009
PubGet is a new tool that streamlines access to the PDF article. Please try it out and tell the library what you think at http://www.library.ucsf.edu/contact.
The committee encourages everyone interested in Portfolios to visit the blog and sign up for email updates or subscribe to the RSS feed.
We also encourage you to comment on the postings and forward this to interested colleagues.
Thursday, July 2, 2009
Many students continue to use non-UCSF email accounts to check, compose, forward or respond to their UCSF email, a practice which can place confidential information at risk. You can usually identify such an email sent from a Gmail or Yahoo account with the sender’s name reading:
From: JaneDoe@gmail.com on behalf of Jane Doe [Jane.Doe@ucsf.edu]
If you do receive messages from students sent from a non-UCSF account, please remind the students of their professional responsibility to use their UCSF email account in a manner that maintains our ability to protect the confidential information of our patients and colleagues. Also note that as of May 8, 2009, all student UCSF email accounts now provide 1 GB of storage space. This increased storage space will alleviate the need for students to use an external email account to work around limited storage issues.
To help you provide this feedback, we have developed a standard reminder text that you can easily insert or append to an email response:
REMINDER: Compliance with the School of Medicine’s email policy requires use of your UCSF email account to check, compose, forward or respond to your UCSF email. This is not arbitrary, but is the requisite mechanism to protect the confidential information of our patients and colleagues; using a non-UCSF email account (Gmail, Yahoo, etc.) jeopardizes this critical capacity. For further details please see the email policy information and video, "produced" by your peers, at http://medstudents.ucsf.edu.
Please feel free to contact Chandler with any questions about this policy or the reminder.
This year we are going to use the Wiki to capture the report edits rather than using the word documents that we’ve sent out in the past. As you may remember we changed the format of the report last year to be a narrative instead of the detail-rich outlines. This year we continue to collected the very important detail-rich outline for internal reporting and database purposes, but invite units and programs to draft the narratives to appear in the published report.
We have developed the Medical Education Annual Report wiki site . The site has a wiki page for each program and/or unit which contains last years’ data and narrative as well as a link to this years’ blank template. Report updates are due Friday, July 31st.
If you are having trouble accessing the Medical Education Annual Report wiki, and would like to check it out contact Christina.
Check out our previous year annual reports.
MSPE “season” is from June through October each year. Beginning in early June of their fourth year, students submit a CV through an iRocket course dedicated to information about the residency application process. Additionally, students complete a supplemental online survey, indicating their future career goals and which accomplishments listed in their CV were most meaningful for their career trajectory. Around this time, Bonnie works with Tom in ISU to pull all of the students’ clerkship evaluations to date. Bonnie extracts all of the eValue evaluation summaries, and Tom maps them to clerkship titles according to the student’s individual schedule. This creates the “skeleton”—a chronological listing of the student’s clerkships and corresponding evaluations. Bonnie also pulls the data for the MSPE surveys, and creates an info document for each student. Kristen then creates the drafts by running a macro in Word which pulls in both the skeleton (evaluations) and info doc (data from survey). The editing process then begins, and continues into late September. Referencing the CV, Kristen and Katie edit the raw text into paragraphs that describe the student’s unique characteristics and attributes, and make grammatical edits to the clerkship evaluations. The draft then goes to either Dr. Loeser or Dr. Masters for another edit. Bonnie/Tom do one more data pull from eValue in late August. Any evaluations not captured in this pull are scanned in by Sara. Dr. Loeser does a final review before the draft is released to the student for review; the student has the opportunity to correct inaccuracies and return to Curricular Affairs. A team of proofreaders (led by Katie) then proofreads each letter. After any last corrections are made, the letter is finalized and sent to residency programs via ERAS on November 1.
Environmental Impact: Hundreds of thousands of sea turtles, whales and other marine mammals die every year from eating discarded plastic bags mistaken for food. Plastic bags don't biodegrade, they photodegrade - breaking down into smaller and smaller toxic bits contaminating soil and waterways and entering the food web when animals accidentally ingest. Plastic bags are among the 12 items of debris most often found in coastal cleanups, according to the nonprofit Center for Marine Conservation. Paper bags, which many people consider a better alternative to plastic bags, carry their own set of environmental problems. For example, according to the American Forest and Paper Association, in 1999 the U.S. alone used 10 billion paper grocery bags, which adds up to a lot of trees.